European Society of Emergency Radiology
Last updated: April 2026 · Compliant with GDPR (EU 2016/679)
The data controller for personal data collected through the ESER 2026 congress website is:
We collect the following categories of personal data through registration, abstract submission, and use of this website:
Registration
First name, last name, email address, phone number, institution, country, registration type
Financial
Payment details (processed securely by our payment gateway; we do not store card data)
Travel services
Airport transfer: arrival date and time (collected only if you opt in to this service)
Abstract submission
Abstract title, body (up to 250 words), author names & affiliations, presentation type, keywords, references, supporting files (PDF/JPG/PNG)
Image & video
Photographs and video footage taken at the event (see section 3)
Technical
IP address, browser type, device information, cookies and analytics data
| Purpose | Legal basis (GDPR Art. 6) |
|---|---|
| Processing your congress registration and issuing confirmation | Art. 6(1)(b) — Contract |
| Processing registration fees and handling cancellation/refund requests | Art. 6(1)(b) — Contract |
| Arranging optional airport transfer services | Art. 6(1)(b) — Contract |
| Managing abstract submissions and peer review | Art. 6(1)(b) — Contract |
| Retaining financial records for statutory accounting purposes | Art. 6(1)(c) — Legal obligation |
| Sending event-related communications (programme updates, logistics) | Art. 6(1)(f) — Legitimate interests |
| Publishing accepted abstracts in the congress proceedings / book of abstracts | Art. 6(1)(f) — Legitimate interests |
| Photography and video recording for ESER marketing and promotional use | Art. 6(1)(a) — Consent* |
| Sending future ESER event announcements and newsletters | Art. 6(1)(a) — Consent |
* By attending ESER 2026, you acknowledge that ESER may capture and use photographs and video footage for marketing purposes, as stated in the Terms & Conditions accepted at registration. You may object to such use at any time by contacting us.
We do not sell your personal data. Your data may be shared with the following parties only as necessary:
| Data category | Retention period |
|---|---|
| Registration and attendance records | 5 years after the congress |
| Financial / invoicing data | 7–10 years (statutory accounting obligation) |
| Abstract submissions and proceedings | Indefinitely (scientific record); author contact data: 5 years |
| Marketing communications / newsletter | Until you withdraw consent or unsubscribe |
| Website technical data / cookies | Up to 13 months |
Access (Art. 15)
Obtain a copy of the personal data we hold about you
Rectification (Art. 16)
Correct inaccurate or incomplete data without undue delay
Erasure (Art. 17)
Request deletion where no overriding legal basis applies
Restriction (Art. 18)
Limit processing in certain circumstances while a dispute is resolved
Portability (Art. 20)
Receive your data in a structured, machine-readable format
Object (Art. 21)
Opt out of processing based on legitimate interests or direct marketing
Withdraw consent
At any time where processing relies on consent, without affecting prior processing
To exercise any right, contact us at eser@indigoevents.co. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection supervisory authority (e.g. the Data Protection Commission in Ireland, CNIL in France, BfDI in Germany, or the supervisory authority of your country of residence).
ESER 2026 accepts registrations from participants worldwide. Where personal data is transferred outside the European Economic Area, we ensure an adequate level of protection through Standard Contractual Clauses or by relying on an adequacy decision issued by the European Commission. Details of applicable safeguards are available upon request.
This website uses strictly necessary cookies to provide core registration functionality, and optional analytics cookies to improve website performance. You may manage your preferences via your browser settings. Declining analytics cookies does not affect your ability to register or submit an abstract.
We implement technical and organisational measures proportionate to the risk, including TLS encryption for all data in transit, access controls restricted to authorised personnel, and secure third-party payment processing. In the event of a personal data breach posing a risk to your rights and freedoms, we will notify you and the relevant supervisory authority within the timeframes required by GDPR.
We may update this Privacy Policy from time to time to reflect changes in legal requirements or how we operate. Material changes will be notified via a notice on the congress website. The date at the top of this page reflects the most recent revision.
Implementation note: This policy reflects the specific data fields collected on the ESER 2026 registration and abstract submission pages as of April 2026. Before publishing, confirm ESER's legal country of establishment and add the address of the competent supervisory authority for that jurisdiction. If Indigo Events acts as a data processor rather than a joint controller, a Data Processing Agreement (DPA) should be in place between ESER and Indigo Events per GDPR Art. 28.